Managing user accounts and company files > Managing user accounts
A user can only open a company file by completing the Sign-on window. The user must enter a user ID and password to gain access to the user account. Then, whenever a user enters a transaction, AccountEdge software labels it with the user ID. This allows you to keep track of who entered particular transactions, which is useful when following up disputes with suppliers or customers and pinpointing fraudulent transactions.
To create a user account
1
Start your software and click Open your company file in the welcome window that appears.
2
In the Open window, select the company file to be opened and click Open.
3
In the Sign-on window, type Administrator in the User ID field, type the administrator’s password in the Password field, and click OK. Only the Administrator account allows you to create, edit and delete user accounts.
4
Go to the Setup menu and choose Preferences.
5
In the Preferences window, click the Security tab and then click User IDs. The User Access window appears.
6
Click New to open the New User Details window.
7
Type the user’s name in the User ID field, then type the password in the Password and Confirm Password fields.
9
Click OK. The new user account appears in the User ID column of the User Access window.
10
Click the new user account in the User ID column, then click in the Not Allowed column next to those command centres or functions to be denied to the user.
11
Click OK.

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