If several people enter transactions into the same company file, you can control which command centres, windows and transactions they can access with user accounts. The ability to limit users’ access can help to minimise fraud: for example, you can prevent a person who places orders with suppliers from also being able to pay suppliers, minimising the likelihood of paying false purchases.
A user can only open a company file by completing the Sign-on window. The user must enter a user ID and password to gain access to the user account. Then, whenever a user enters a transaction, AccountEdge software labels it with the user ID. This allows you to keep track of who entered particular transactions, which is useful when following up disputes with suppliers or customers and pinpointing fraudulent transactions.
The person logged on as Administrator is able to create, edit and delete ordinary user accounts. For that reason, as soon as you create a company file, you should supply a password for the Administrator account; otherwise any user can log in and enter, edit and delete transactions without leaving a trace. For more information, see Set a password for the Administrator user ID.
1
|
2
|
3
|
In the Sign-on window, type Administrator in the User ID field, type the administrator’s password in the Password field, and click OK. Only the Administrator account allows you to create, edit and delete user accounts.
|
4
|
5
|
In the Preferences window, click the Security tab and then click User IDs. The User Access window appears.
|
6
|
7
|
Type the user’s name in the User ID field, then type the password in the Password and Confirm Password fields.
|
8
|
9
|
10
|
Click the new user account in the User ID column, then click in the Not Allowed column next to those command centres or functions to be denied to the user.
|
11
|
Click OK.
|